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has written 9 articles for SB Informer.
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Online Fax Service - Why Your Company Should Have One?
February 17, 2009
|1.3/5.0 (3 votes total)|
Online fax services are becoming extremely popular with business
owners. There are several reasons why Internet or online faxing has
found favor with the business sector. Mainly because it's easy, fast,
available 24/7, truly mobile and perhaps most of all, online faxing is
very convenient to use.
No wonder, Internet fax providers like MyFax have reported they're getting over 15,000 new costumers signing
up each month. Many companies, large and small, are switching over to
this new way of faxing; while others are adding an online fax service
to compliment their traditional office fax machine.
What is an Online Fax Service?
you're not familiar with this new way of faxing, just remember,
Internet faxing is simply using your email system and the web to send
and receive your faxes. You sign-up for an online service and you're
given a local or Toll-Free fax number which you use to send your faxes.
Your online fax service acts as an intermediary on your behalf to
handle all your faxes.
You are also given an online site
(interface) where you can store your faxes. You can also send and
receive your faxes from this online account. Your faxes are sent as
email attachments, usually in TIFF or PDF formats. You can send your
faxes to other online fax users or you can send faxes to other
traditional fax machines and vice versa - again, your online fax
service acts as your intermediary.
Why is it very Cost-effective to use online fax?
are many cost saving factors to using Internet fax. First, there is no
need for an extra phone line and there is no need for paper and
inks/toners since online faxing is totally paperless. This can mean
significant savings especially when a business or company is just
Furthermore, the monthly charges for using an
online service is around $10 but you can get cheaper services if your
faxing requirements are very minimum - some as low as $20 a year. The
key is to shop around and compare fax services to find the perfect fit
to match your needs. This is usually a long-term service so you can
achieve large savings by doing your homework now!
Some of the
major Internet fax providers are: MyFax, RingCentral, eFax, TrustFax,
Send2Fax, RappidFax, MetroFax and Faxage. All have slightly different
plans and services so again, it pays to shop around before you buy or
sign-on to any of these services.
In addition, most of these fax
services are completely scalable for business so you can quickly adjust
your type of service should your company's faxing needs increase or
decrease. In other words, you can quickly scale up your faxing lines
and numbers to keep in sync with any sudden expansion or growth in
your company. This alone can save you money and business.
another important factor in these worrisome economic times, online
faxing is one way to keep your company or business very competitive.
Especially if your company depends heavily on faxing to bring in new
sales/clients or you use it extensively for office and employee
communications. You have to imagine all the benefits of using online
fax: no more missed faxes because of busy signals or paper jams, no
more missed opportunities because you were away from the office when
that urgent fax came in... your faxes are available wherever you are:
at home, in a hotel or on a plane.
Since it also ties your
faxing to the Internet and your computer; it brings this vital office
function into the modern age. Your faxes are available anytime,
anywhere - wherever you have the Internet and these days that's just
about everywhere. It's completely compatible with cell phones, PDAs,
netbooks, laptops... and totally accessible no matter where you fax.
is this total mobility and this total accessibility which makes email
faxing a great way for your company to stay competitive in this very
competitive world. It is a simple way to put and keep your company or
business completely in the picture. It will keep your company
relevant and current.
Now, your last question would have to be:
can you afford NOT to use an online fax service? Can your company
really afford NOT to have Internet fax?
It's your decision.