Writing to the Former Employer

April 13, 2006

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If you write to a former employer, your chances of getting a response are not as good as if you call. On the other hand, some employers won't give out any information unless they get a written request that includes the former employee's signed release of information form.

Here are some tips for sending a reference letter:

Make copies of your letters for your files.
Send requests by certified mail to prove that someone took receipt of the letter.
Be sure to give former employers your telephone number, in case they want to call you.
Be sure to enclose a copy of the applicant's release of information form.
To increase your chances of getting a response, enclose a self-addressed, stamped envelope.

The Business Tools area includes a sample letter for checking employment references. You can personalize it and customize it, but don't add questions that may violate any antidiscrimination laws to which you are subject.