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Lizzie Weakley
Lizzie Weakley has written 79 articles for SB Informer.
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Simple Steps for Business Automation and Higher Profits

Lizzie Weakley

September 15, 2014


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Without realizing it, numerous business owners are not running their operations in a way that will enable them to maximize productivity and profits. Time is poorly managed and effort is spent doing needless activities. In order to ensure that business owners significantly increase their earnings and enhance their companies in the best possible way, they must follow the below simple steps for business automation and higher profits.

Utilize Batch Processing

Batch processing is the act of grouping multiple activities together to be completed simultaneously. In a business operation, there are tasks that can be tackled in this fashion. For instance, business owners can set aside two hours a day when they will engage in building a presence on social media networks, writing email correspondence and blogging and work on these activities all at the same time. The more multitasking that can occur, the more time there is to spend on other efforts that will be put forth in growing and expanding the business.

Automate the Blogging Process

Rather than spending time each week to update the business blog, company owners can set aside time every three months to write a large batch of posts. Once all of the posts are written, blog automation software can be used to schedule when the content will be posted to the blog and create these blog posts on the dates specified. Automating the blogging process using this method will provide more free time for business owners to put their focus where it is most required.

Make Use of Autoresponders

Much time is wasted sending out newsletters to subscribers. As a matter of fact, several hours are spent each week crafting attention grabbing content, causing some portions of the company to suffer. Just like blogging, the process of sending out content to subscribers who have opted into a list can be automated using autoresponders. Every three months, company owners can set aside time to write an entire content series, load it into the autoresponder and set how frequently each installment will be sent out.

Automate the Social Media Presence

While a social media presence is immensely important, trying to build one can be time consuming. If the time spent on social media is not carefully managed, business owners will become consumed and lose track of the more important things. Many software platforms are available that will allow company owners to manage all of their social media networks in one place and schedule when updates are to occur. Social media updates can be loaded into these automation platforms and be scheduled to occur at certain intervals. According to an article titled on Computerweekly.com, more companies are using these types of platforms to save time and money.

Organize the Office

This is a business automation step that is given the least amount of attention. Entrepreneurs feel that so long as they can find what they need, office organization can take a backseat. What these individuals fail to realize is that when the office is more organized, less time will be wasted trying to complete administrative tasks. For instance, automated revenue cycle management solutions like Imagine Software can be used to organize the bills and almost 100 percent automate the billing process. Important documents can be placed into carefully marked folders that will facilitate easy retrieval from the filing cabinet, and file folders can be created on computers to allow quick and easy access to electronic content.

Construct a Well-Written FAQ

Rather than spending hours each week answering complaints and repetitious questions, entrepreneurs will benefit from constructing an FAQ that will address the most common questions and problems. The FAQ needs to be detailed as possible, providing customers with all crucial information. When a well-written FAQ is in place, this will minimize the amount of correspondences received for support issues.

When all of these business automation steps are implemented, company owners will see a dramatic increase in profits in a relatively short period of time. Additionally, they will have more time to spend on the activities they are most passionate about instead of those that are the least desirable.


                   



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