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Lizzie Weakley
Lizzie Weakley has written 79 articles for SB Informer.
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5 Keys to Holding a Successful Business Meeting

Lizzie Weakley

November 03, 2014


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Business meetings can be an excellent way to foster oneness of purpose in your organization. While this is true, they can also become a colossal waste of time and money when they are not planned and staged properly. Let’s discuss 5 keys that will make your business meetings successful.

Focus on the Message

It is incumbent on the leadership responsible for the meeting to define a central message that will be used to drive the agenda. Your attendees should not be in doubt as to what the meeting was about or why it was held. When your message is conveyed properly, everyone will go away from the meeting understanding what is expected of them and will have the motivation to accomplish it.

Follow an Agenda

The agenda is your roadmap for a successful business meeting. With your central message clearly in mind, include only agenda items that harmonize with that message. Adhere closely to allotted timing, and make certain that all participants are prepared to deliver material that is relevant and compelling. If a portion of the meeting begins to go sideways, leadership must step in to get it back on track.

Go Offsite

Bringing everyone together at a neutral location outside of the office will help your people to focus. Hotel meeting rooms like those at Cartier Place & Towers Suite Hotels are an ideal setting. When your staff gets out of reach of whatever might be lying on their desk, they will be more engaged and likely to benefit from the meeting.

Breakout

While some of your staff might be inclined to actively participate in meetings, others like to just blend in or maybe even tune out. Breakout sessions will force all to engage in the meeting. These smaller groups might be assigned a problem or asked to perform an activity. When the breakout session is complete, results can be presented to the group as a whole.

Take Breaks

If the facilitator of the meeting is the only one paying attention, you are accomplishing nothing. This is precisely what happens when you do not allow sufficient breaks at a business meeting. Your audience must be comfortable and energized. Schedule short breaks frequently so participants can get out of their seats, move around and stay relaxed.

It requires a significant investment of time and money to hold a business meeting. When you decide there is sufficient reason to make this investment, make certain that you attain the results you are seeking. Applying the tips in this article can make your next meeting a success.


                   



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