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Casey Haslem
Casey Haslem has written 13 articles for SB Informer.
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Easy Ways To Keep All Your Business Forms Organized

Casey Haslem

November 14, 2013


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In most offices, whether at home or in the workplace, there are most likely drawers filled to the brim with old papers and documents, often counting back many years ago. This can be a cause of frustration for those wanting to keep their forms organized. Fortunately, organizing documents has become very easy with digital scanners and online applications.

Here are some useful tips to start simplifying your life:

Declutter and Let Go

Somewhere, there is a folder labeled "Miscellaneous" or perhaps a place designated for stacks of papers just sitting there taking up space. Those papers no longer serve a purpose and have become unnecessary to keep. Carefully, find some time to gather the trash and take it out for good.

Go Paperless

There are various digital scanning devices available either in-store or online. Products such as the Fujitsu ScanSnap and the popular Neatdesk are effective in scanning papers and receipts, which can then be saved directly onto your computer. For those on a budget, even a smartphone camera can serve as an effective document scanner provided that you are using a free or paid app of your choosing.

Once you have decided on the option that suits your lifestyle, gathering those important documents will only be the hardest part of simplifying your space. Investing in more effective technology will help in organization and utilizing more space.

Let Technology Do the Work

Electronic forms management solutions allow various ways to keep track of your business forms that can be seamlessly implemented within the workplace. These programs are able to electronically mimic familiar paper forms and send documents both digitally and confidentially.

Google Apps such as Box.net and Archiver, as well as other downloadable options and services such as Simple Doc Organizer and DocuSign, make it very easy to maintain a paperless work space. These types of applications allow you to notarize, share files, and upload new documents seamlessly.

For most of us, organization is just updating our old wasteful ways with much more effective methods. Having your documents located just a few clicks away really beats those flimsy folders. With a little research and a lot of clean up, eliminating all that paper makes room for a greater peace of mind and some extra drawer space to boot. Keeping it organized just got a lot easier too.


                   



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