Business Guidelines: The 5 Forgotten Items For The Company Office

Lindsey Roylance

January 07, 2014

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Everyone remembers to install the computers and phones when they set up a new office, but there are many other items that might slip their minds. There are many little touches that every office needs before its setup is truly complete. Here is a look at five items you will likely need when you are setting up an office.

Dropbox

This software service is a much needed item that every company can use. This will help with the document sharing that is very handy for employees whether they are in the office or on a work trip. Dropbox makes it possible to easily communicate together on several platforms. This service goes beyond documents and will also include photos and videos. An added bonus to using this service is that it is a great way to ensure the safety of your documents even if you lose your laptop or phone, your documents will still be available.

Scanners

For offices still using outdated fax machines, it is time to upgrade to a scanner. Scanners will capture images into digital form, allowing them to be sent much more efficiently and greenly via email instead of fax. Installing a scanner in the office can also eliminate the need for file cabinets. All documents can be scanned into a computer instead of taking up space in a bulky file cabinet.

Keyless Entry System

You don't want to face the hassle of losing your office keys, or making keys for every employee. You should invest in a keyless entry system that allows you to unlock the office door with a swipe of your magnetic keycard. This will save you hassle, and it also makes it very difficult for a thief to pick your lock to gain entrance to your office.

Security System

You need to protect all of the valuable equipment you have in your office by installing a high-quality burglar alarm system. Make sure to get one that can immediately alert you and that can also protect it from fires and natural disasters. Another thing to look for is to make sure that the system is monitored so that the police will be dispatched immediately upon a break-in.

Shredders

In the 21st century, identity theft has gotten truly out of control. You need to protect the privacy of your company, clients and employees by having several good shredders in the office. Make sure that you shred all documents before they are put into the recycling bin.

These five innovative and helpful devices are very important to have in your office. They will help you to round out the equipment that you have, allowing you to function more fully. Though some of them may be more crucial than others, they all have a part to play to make your office complete.